Release information
Projektron BCS 25.1
Projektron BCS 25.1 brings decisive improvements and enhancements that make everyday work in companies even more efficient. With expanded BPMN integrations, simplified e-invoice workflows, and improved Microsoft 365 connectivity, BCS is now even more flexible and powerful. These new features help you control processes more dynamically and achieve greater automation—ideal for companies looking to optimize their day-to-day project management.
More flexible BPMN process control: Dynamic responses with message and signal events in BCS
The integration of BPMN processes with BCS functions is being further developed to make process flows even more responsive and better coordinated. Message and signal events provide a basis for communication between running processes and BCS data. Events such as status changes can thus be seamlessly integrated into process logic.
This allows processes to be continued with pinpoint accuracy or dynamically adjusted as soon as certain conditions are met – for example, applications are automatically updated or purchasing processes are reactivated when corresponding status messages are received. Users benefit from more flexible, intelligent process control – without manual intervention.
The result: more efficient processes, fewer delays, and increased automation. Even complex scenarios can be implemented more easily, making BCS an even more versatile and powerful central tool in everyday project work.
These functions are not available for BCS.start.
Contact export from BCS to Microsoft Exchange Online
In Projektron BCS 25.1, it is now possible to export contacts to Microsoft 365 (Exchange Online). This new feature is particularly useful for customers who want to switch to MS365. The export creates defined BCS contacts in the personal contact folders of the sync users, making it easier to use centrally maintained contacts directly in Outlook.
This feature is also available for BCS.start.
Sum invoice amounts directly in the system and assign incoming e-invoices more easily
In BCS 25.1, totals are now displayed in the invoice view under the columns “Invoiced sales price,” “Gross sales price,” and “Sales tax”—provided that all items are in the same currency. This makes it easier for controllers and accountants in particular to perform quick evaluations and ad hoc analyses directly in the system without having to go through Excel.
When importing incoming e-invoices, BCS now provides better support for missing vendor numbers: The system additionally checks the legal company name and assigns the supplier on this basis – ideal for anyone who regularly processes incoming invoices. Technically, BCS is also ready for XRechnung 3.0.2 and ZUGFeRD 2.3.
The functions for importing and processing incoming e-invoices are also available to customers who do not use the invoicing module.
The invoicing functions are available for BCS.start; information on incoming e-invoices is not available for BCS.start.
Project archiving: greater clarity, improved performance
The concept behind the new project archiving system is to improve data management in BCS. This improves clarity and reduces the amount of data, thereby improving performance at the database level. Projects are archived after a series of checks, including project completion, adherence to deadlines, and set booking deadlines for projects and invoices.
Archiving includes all relevant data, including orders, quotes, expenses, costs, invoices, and files. After archiving, the project is no longer visible in day-to-day business, neither in the project hierarchy nor via full-text search. Only authorized users can view key figures from archived projects in dedicated evaluations.
This function is not available for BCS.start.
Safety-related changes
It's worth updating to the latest BCS version! We are constantly working to identify potential security vulnerabilities and fix them immediately. The latest BCS version always contains the fixes for security gaps made in previous releases.
Additional selected features of 25.1
Usability & GUI
- Informal address on tickets: @mentions possible with first names only
- Lock icon and tooltip indicate when an attribute is subject to special rights checks
- Personnel costs, material costs, and expense charts modernized
- Time series charts in the admin area now feature interactive functions
Project Management
- Control selection of project assistants via project categories
- Working time evaluation (target/actual comparison) for attendance recorders
- Easier creation and handling of exchange rates
- Project group evaluations also for portfolios
- Copying of risks and countermeasures, as well as opportunities and support measures
Appointments and calendar
- Take into account subtotals of the duration of calendar appointments in the deployment plan
- Appointment calendar: Automatically display weekends for existing appointments
CRM/Circular emails
- Assign appointment participants directly as recipients of a circular email
- Individual salutations and greetings for contact persons in circular emails
- Automatically adjust footers in circular emails
Furthermore
- Administration overview: Displays the currently installed and latest available BCS version
- Ticket system: File attachments to ticket comments are sent with the email notification.
- Resource management: Resource requests expanded to include numerous fields, columns, and functions
- Expense management: Different additional flat rates can be configured depending on the country of work and travel
- Vacation and time tracking: Maximum working time account balance per interval can now be defined as a percentage
And much more!
You can find even more new features and more detailed descriptions of all new functions in the Projektron BCS release notes and documentation.
Thilo Menges
Head of Corporate Development, Medical University of Lusatia - Carl Thiem
"What also impresses us is the release stability and transparency of Projektron BCS itself. We always have the feeling that we are transparently informed about product development - whether via the website, the newsletter or the release events in the fixed quarterly release cycle. One visit to the website and you can see immediately: What is planned for the next release? What has been released recently? What is already available, but maybe I don't use it yet? Because of this transparency and reliability, Projektron's product development deserves great praise."
Ralf Junge
Head of PMO, Sandstein Neue Medien
"We appreciate the flexibility and maximum customizability that BCS offers. In fact, we have also had many specifications made. We always eagerly await new BCS versions, and we usually update very quickly after a new release. Here we see another fantastic advantage of BCS - it is maximally customizable and yet easily update-compatible."
Preview – Projektron BCS 25.2
The agile development model Scrum combined with the appropriate Projektron BCS support makes it possible: Find out here which important innovations are planned for the next version. Please note that there is no guarantee that the announced features will appear in exactly this form and in the next release. Short-term changes cannot be ruled out.
BPMN approval workflows for incoming invoices
The next release of BCS will introduce the BPMN approval workflow for incoming invoices. This new feature allows you to make the entire invoice verification and approval process more efficient and transparent – without any additional BPMN licensing. The standardized workflow enables precise task assignment and improves collaboration between accounting and specialist departments. This results in significant time savings and clearly traceable process management, especially for accountants and finance departments.
New passkey authentication in the BCS app – log in securely and conveniently!
With Projektron BCS 25.2, passkey authentication will now also be available in the BCS app. You will then be able to log in securely and conveniently without a password using passkeys that you have already stored on your smartphone or other devices. This method not only provides greater security, but also makes it easier for you to log in by using biometric features such as FaceID.
New feature in the BCS app: Personal QR code
The personal QR code contains all relevant master data from your profile, such as your name, organization, telephone number, and email address, which can be quickly scanned by business partners. The display of your profile picture is optional and can be configured so that you can decide whether you want your picture to be visible. This feature saves time and simplifies the exchange of contact details, especially for sales representatives and customer advisors who are on the road and want to share their details quickly, for example at trade fairs or events.
New effort chart in the “Efforts/Day” view – More clarity for your working hours
The effort chart in the “Efforts/Day” view has been improved. It now offers dynamic scaling adjustment and improved visualization of target working times and absences. Employees and managers will find it even easier to identify anomalies such as overtime or missing entries and determine where action is needed. Public holidays and weekends are also clearly highlighted.
Maps with leaflet
Your client or customer is based in some place like Podunk? So that you can quickly get an idea of where the locations of your customers and contacts are in the Projektron BCS CRM in future, you will be able to access a location map based on OpenStreetMap in BCS 25.1 and later. The map will not only show the locations of your contacts, but will also be able to visualize the sales potential at the same time.
