Project planning: The solid basis for your project success

Do you already have all the necessary information at the start of the project to create a meticulously prepared project plan that equips your project team for all eventualities? No?

No problem, because with the freely definable project phases in Projektron BCS, you can let your project plan grow successively with your level of information and gain contour. The project phases allow you to design an initial rough structure and schedule at a very early stage. Define individual project phases centrally in BCS and display them in colors of your choice in the clear Gantt chart. Project managers can access their project phases at any time and generate a new project-specific phase plan with just a few clicks.

Work breakdown structures (WBS) are the basis of project organization. They divide projects into manageable sub-areas and thus make the project structure easy to grasp for all project participants. They form the basis for detailed planning, project control and all subsequent project management activities. In Projektron BCS, you have two view options to choose from to display your work breakdown structure:

1. Work breakdown structure in tree view: Navigate flexibly within the different structure levels and edit your project structure as you wish.
2. Graphical view for the work breakdown structure: BCS displays your plan as a graphical structure plan, allowing you to immediately capture hierarchical project structures and personnel assignments. Status colors also let you see at a glance the current processing status of each individual project structure element.

Which plan variant is more efficient? To find out, you can compare different planning statuses in the Gantt chart. Save intermediate statuses of schedules and structure plans as a base plan so that you can use it later as a comparison plan. You can also compare team plans, effort plans and material cost plans - the tabular baseline comparison in the project planning software is perfect for this!

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Projektron BCS offers you various project structure elements with which you can plan your project professionally:

• Sub-projects/sub-sub-projects
• Work packages
• Tasks
• Milestones
• Permanent tasks

The dependencies End/Start and Start/End allow you to set the various structural elements in the appropriate relationship. In the clearly arranged tree view, you can enter effort estimates and structure your project as deeply as you like by integrating checklists and workflows. In this way, you can create a detailed schedule in no time at all. Such a network plan graphically represents activities, tasks and milestones in the project, their chronological order and logical dependencies between the activities and forms the basis for your subsequent scheduling.

Project planning is easy: You can drag and drop subprojects, tasks and work packages into the right order. If you have made a mistake, you can restore the original status with a single click. Use a wizard to define templates for complete project structures, tasks, checklists or workflows to save valuable time when planning all future projects.

You can keep an eye on dependencies and scheduling particularly well in the interactive Gantt chart. As a special form of network diagram, the Gantt chart displays the project structure elements you have created on a time axis. With just a few mouse movements, you can edit your scheduling and sequence planning directly in the diagram. It provides many additional display options for evaluation, such as the critical path. Projektron BCS automatically calculates the appropriate schedule, provided you have specified the duration and dependency of structural elements.

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In team planning, you can easily determine who should be part of the project team, who will take on which roles, and the hierarchy of the team members in relation to each other using drag-and-drop. If some personnel and responsibilities have not yet been determined, placeholders and groups of people are available. Alternatively, you can also search for the required skills to put together the perfect project team. In the project plan, you directly define how much time per month or per project each team member should spend on the individual project tasks and work packages. By defining responsibilities and accountabilities, you also lay the foundation for communication planning, because all project participants are informed about project progress or planning changes that are relevant to them.

At the same time, you always keep an eye on the availability of all employees in the dynamic display of resource utilization. In real time, the resource management tool shows you which employee has the necessary skills to complete a task and has free capacity. If you change your project planning, effects on the workload of the employees become directly visible. In the Gantt chart, you can also see immediately when a resource bottleneck could occur in your project.

Is manual resource planning still too time-consuming for you? No problem thanks to resource-oriented scheduling. Projektron BCS automatically adjusts your planning so that the specified maximum utilization of employees is not exceeded.

Based on your structure and effort plan, you can use the multi-level cost planning in Projektron BCS to create well-founded calculations at an early stage. These calculations are available for target/actual comparisons during the course of the project. The project management software automatically calculates the personnel costs for your project based on the resource requirements and the stored internal and external hourly rates and daily rates. You can also assign the calculated costs to cost centers, cost types and cost objects and evaluate them in detail.

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Does your project planning know no boundaries? Do you calculate and plan in euros, but charge your customer in US dollars or yuan? Calculate confidently with project planning in Projektron BCS: You calculate comfortably in your local currency, and the software does the rest for you. BCS automatically generates quotations or invoices in your customer's currency. Daily rates, external hourly rates or article prices are centrally provided with all currencies relevant for your company and transferred to your project planning as required.

For project controlling and project evaluation you have the free choice: BCS outputs the data, reports and analyses in your desired currency. BCS already provides a wide range of different currencies. If the currency you are looking for is not available, you can expand the selection quickly and easily

Exchange rates for relevant currencies can either be displayed automatically or you can enter a rate manually. Have you agreed a fixed conversion rate with your customer? Count on Projektron BCS: With one click, you can fix an exchange rate for your project.