Project controlling
Steer projects successfully
Using graphical evaluations, target and actual values comparisons, and forecasts, our project management software provides information for effectively controlling individual projects and complete project landscapes.
Project overview
Flexible and up-to-date
In your project's Dashboard, the project overview, you can see current activities and developments in your project at a glance.
The bar charts provide a simple overview of costs and efforts and you can directly see whether you are making profits or losses. Using the tachometer graphics, you can easily detect plan deviations and quickly evaluate their effects on your project.
In addition to these graphics, the project overview provides numerous other elements you can show as required, such as upcoming project deadlines, pending project tasks and potential project risks. All elements can be arranged using drag & drop.
Flexible evaluation dimensions
See what is decisive
Whether it is traditional cost accounting with cost types, cost units and cost centers, or evaluations along the project structure: in Projektron BCS, you can evaluate the dimensions which are important to you; for example, you can compare the planned values for costs and turnover with the actual values. The cost baseline and cost totals are brought together in one clear diagram, enabling you to view the progress of your planned and actual costs over time. Even special evaluations can be performed. For example, you can have all open checklist entries displayed. In addition, you can evaluate plan data and actual data from the past, present and future for every employee or department. Plan deviations, free capacities and capacity bottlenecks are highlighted in color, thus making your resource management easier.
Enhanced data protection
Removable employee assignments
Employee assignments ensure a clear division of tasks and transparent responsibilities in ongoing projects. In projects from a long time ago, the specific personal reference is often no longer required. When working with Projektron BCS, you can remove employee assignments from closed projects.
The anonymization is initiated manually, for example, by the company's data protection officer or automatically via a defined CronJob. During the anonymization, Projektron BCS deletes the links to employee records from project elements with personal reference, such as from team and effort plans, project bookings, change histories or tickets. All other data related to the project remains intact and can be evaluated as usual.
Earned value analysis
Looking ahead
The earned value analysis allows you to see the cost and date situation in your projects at a glance. The project controlling tool, recommended by the German Association for Project Management (GPM), evaluates the plan fulfillment based on the project progress and deduces a forecast for how the project will develop.
Whether optimistic, pessimistic or realistic: all three forecast methods described in the GPM standard are supported by Projektron BCS 7.8. In addition, you can select the method according to which the project progress is to be calculated. Both progress calculation on the basis of material costs and time bookings and the GPM calculation rules 0/100, 20/80 and 50/50 are supported.
The most important KPIs are displayed directly when you move the mouse over the diagram. Below the diagram, you can specify the time period you want to evaluate; the diagram reacts accordingly and increases or decreases the display.
Subsequent changes to plans and history
Act flexibly
A customer has requested changes or a risk has actually occurred: Despite solid planning and vigilant project controlling, there are many events that can lead to deviations from the original plan. This might manifest itself in the structure plan or in the Gantt chart. Projektron BCS allows you to rescheduleeasily and quickly – even after the project has already started.
Any changes in the project can be clearly traced using the graphical history. The chart not only shows the development of the external order volume and your internal planning; it also provides an overview of the development of the actual values and remaining values in chronological order.
Current status along the project structure plan
Quickly recorded
The project structure plan is one of the most important instruments in project management. Evaluations for comparisons of target and actual values and the related forecasts are displayed on all levels of the project structure in Projektron BCS. The practical tree structure ensures clear representation and allows you to navigate easily to deeper project structures, for example during analysis of deviations.
Notification by e-mail
Informed on time
Is there a danger of exceeding the project budget? Is a delivery date approaching? Is any partial project objective overdue? Projektron BCS sends extra email notifications for events like these. This helps you recognize at the right time where you need to adjust your project work to bring the project back into line.
Graphical presentation of progress
Useful additional functions in the Gantt diagram
Thanks to the various project controlling functionalities in Projektron BCS, Gantt diagrams not only support you in well-founded scheduling but also help you to keep an eye on changed deadline and their effects while carrying out a project. For example, you can see the latest state of planning in direct comparison to the current project state in Projektron BCS. With processing state and project progress view options, you can also see how well you are on target.
Project reports
Easily generated
Whether you're dealing with project managers, specialist departments, management or customers, stakeholders of all varieties need information regarding the status of your project. Both the degree of detail and the content itself will depend on the function of the stakeholder.
With just a few clicks, you can generate important standard reports for the central assessment criteria of performance, costs and time in Projektron BCS. Moreover, you can adjust the standard report templates to your individual needs and supplement them with the Open Source report designer BIRT.
In addition, standard templates for project application and project closure can be added per project category. The corresponding Final Report view now contains checklist items that support the project closure. The project closure report can be generated and supplemented with additional documents.
It is also possible to designnew report templates. Of course, the additional report templates can be integrated into Projektron BCS and generated just as easily as standard reports.
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Comparisons of target and actual values
Traffic lights and progress assessments
For effective project controlling,deviations between the planning and realisation of a project must be recognized early on in the process. Projektron BCS offers you a large number of comparisons of target and actual values for the central assessment criteria of performance, costs and time.
Projektron BCS uses traffic lights to signal whether you are deviating from the plan. The values that switch the traffic lights to green, yellow or red can be configured.
The basis for cost comparisons is the planned and booked personnel efforts and hourly rates. Projektron BCS uses these values to calculate the target values and actual values for the personnel costs. Together with the planned and recorded material cost items, these values form the target values and the actual values of the total costs.
Milestone trend analysis
Monitor deadlines efficiently
With the help of a diagram, the milestone trend analysis shows to which extent milestone deadlines are being adhered to. This type of project controlling assessment is particularly suited for stakeholders such as management or customers who need a short overview of how the project is developing. If necessary, you can export these as an SVG file and insert them into presentations, for example.
Projected budget overruns
Signal effect
In Projektron BCS assessments, projected time and cost overruns are marked in red. This way you can see possible deviations from your plans before they even occur and can take appropriate measures at exactly the right time. The estimates of remaining efforts from time recording as well as the estimates of remaining values from material costs serve as the basis for the forecast.
Dr. Claus Görner
Managing Director at User Interface Design GmbH (UID), Multimedia
The most impressive features of Projektron BCS include its versatility and the transparency in terms of controlling. Our controlling is much more efficient and straightforward thanks to this project management software.
Marcus Brandl
Administrative department with it4logistics AG, Information Technology (IT)
Through visualization options, such as Gantt charts, we are able to quickly gain an overview of where we stand and if we have to change course in order to finish projects on schedule. When a project is completed, the software provides excellent options for the follow-up process. Did everything go as planned? Has the project paid off? Are all key performance indicators as they should be?
Richard Houtepen
Product management at CAL Consult Nederland BV
Transparency has been improved considerably since both CAL Consult Nuremberg and CAL Consult Ede began using Projektron BCS. Now, processes can be better standardized across both parts of the company. This in turn provides a good foundation for quickly bringing joint projects to life, communicating in a targeted way, and thus successfully implementing customer and IT projects.
