Resource management

Manage job applications easily

From the detailed recording of job applications all the way to hiring: Projektron BCS makes it possible for personnel management to record submitted applications with all the relevant information quickly, thus helping the team to select the suitable candidate.

Job applications cannot only be recorded for external persons, but also for employees. The program also allows you to directly manage internal job applications.

Use statuses to access the current status of the job application, which also includes options for the further procedure – Projektron BCS guides you safely through the entire job application process.

And if you want to get to know an applicant personally, you can arrange a meeting in just a few clicks. Thanks to the new appointment category, invited employees can see at a glance in their calendars that a job interview has been scheduled for them.

Regardless of whether it is a personnel manager, department head or employee: everyone involved in the application process can store their personal rating, and thereby support the well-founded applicant selection.

Once you have found the suitable employee, the recording is the easy part: Applicants can be simply moved to an internal department in Projektron BCS. It is no longer necessary to create the master data again.

Flexible modeling

Whether you are managing travel times, night work or weekend work: Projektron BCS enables personnel managers to manage variances in regular wages centrally. Your employees choose the appropriate exception rule directly in time recording.

Hourly rates that differ from the basic wage can be mapped flexibly and evaluated precisely, as can the percentage and absolute surcharges and reductions.

You can even define validity periods for these exception rules – for example, from 11:00 p.m. to 6:00 a.m. or Sundays – with only a few clicks. 

In addition, you can define whether surcharges are to be paid out, transferred to the working hours account or credited to the flextime compensation budget by default.

Do you bill your customers surcharges in their invoices? These external surcharges and rules can be saved directly to customers or projects. The special agreements are invoiced to the customers accordingly.

Relaxing business trips

The integrated allowance management feature in Projektron BCS allows your employees to enter their travel costs, expenses and receipts even during their trip. If employees go on the same business trips frequently, they have the option of simply copying the information for past trips. Such trips can also be saved as a Favorite and can thus be retrieved quickly. As the project manager, you can see the total amount of travel costs for your project and how much of it you can invoice the customer.

If a single trip involves visits to several different customers, it is possible to invoice the expenses and travel costs incurred for each individual travel segment to the respective customer. In addition, the country of work may be specifically added to each employee, so that both the valid allowance rates and multi currencies are taken into account.

A status-based workflow reliably ensures that your project is executed correctly. After release by the employee and verification by the project manager or accounting manager, Projektron BCS automatically includes chargeable expenses in the next customer invoice.

In addition, you can save and easily charge location-specific trip cost allowances directly in the project.

If an employee incurs costs covered by his or her allowance, Projektron BCS will automatically calculate the reimbursement. This includes any daily allowances.

For realistic planning

To manage employee capacities systematically, it is important to know the extent of the workloads for entire departments and project teams, as well as for individual employees.

Projektron BCS determines the extent of your employees' workloads not only on the basis of planned project deployments and agreed upon working hours, but also considers other crucial influencing factors such as current estimates of remaining efforts from ongoing projects and tickets, baseline loads from daily business, leave, flextime compensation, holidays, and sickness-related absences.

The workload chart gives you a quick overview: The graphic summarizes the most important information and shows you in a clear way overloads and underloads of individual employees as well as entire company divisions.

The Project effort/Department matrix shows you the extent to which a department is involved in a certain project and who has free capacities. The matrix also gives you vital information concerning the project status, duration, and pending remaining efforts.

The resource preview gives you even more in-depth evaluations: For example, if you want to analyze the reasons for an employee's work overload in further detail, you can display his or her appointments, projects, tasks and tickets.

Line, matrix and more

From branch offices to departments all the way to individual employees: In the resource management of Projektron BCS you have the option of depicting your organizational structure easily and clearly. In addition, you flexibly define person groupsindependent of department or project.

Entire person groups as well as individual persons can be assigned by you as project manager already during project planning. Here you can easily access the data saved in the resource management and can even have the workload for each employee or the entire person group during the project duration displayed to you.

Well-founded forecasts

In order to systematically manage employee capacity, it is very important that their workload forecasts are as realistic as possible.

Our project management software determines the extent of your employees' workloads not only based on planned project deployments and agreed upon working times but also considers other crucial influence factors.

Current estimates of remaining time required for ongoing projects as well as the typical workload of day-to-day business are automatically included in workload calculations along with holidays, free time compensation, public holidays and absence due to sickness.

The workload chart provides a quick overview of the capacity load. The graphic summarizes the important information and shows you in a clear way overloads and underloads of individual employees as well as entire company areas.

Systematically manage resources

You can conveniently analyze your project team's workload or your department's workload in the Projektron BCS resource preview: The extent of each employee's workload is clearly presented with colored bars. Highlighted in red, overloads can be quickly identified.

Thanks to the practical tree structure, even detailed analyses are a simple task: For example, if you want to analyze the reasons for an employee's overload in more detail, you just click to show the employee's appointments, projects and tasks.

Keep an eye on "mountains" and "valleys"

The workload mountain view provides a quick overview of the capacity load. The graphic summarizes information from the workload analysis and clearly shows you the overloads (mountains) and underloads (valleys) of individual employees as well as of complete company areas.

Forward-looking planning

If employees are involved in several parallel tasks and projects, even small changes can lead to large overloads.

What then? In Projektron BCS, you can  simply and quickly test how new tasks or projectseffect the capacity of your employees. This allows you to solve possible resource conflicts in advance and ensure a balanced load of employees.

From just one source

Current, consistentemployee data which can be quickly accessed by authorized persons is a standard in our project management software. You can centrally manage your internal organizational structure including all personnel-relevant data in Projektron BCS resource management.

Thanks to our holistic approach, structured data sets provide for numerous synergy effects. This means that contractually agreed upon holidays are automatically shown in holiday management just as the working time model serves as the basis for time recording and the resource preview.

In addition, you can centrally manage and flexibly group internal hourly rates, for example according to qualification level, tariff or department. This saves time, particularly in data maintenance.

Consciously used skills

Who can do what in the company? This is not only a question that is very important for personnel planning but also matters to project managers, especially during the team building phase.

In Projektron BCS resource management, employees can enter and evaluate their skills in the employee master data section. For protection against duplicates, the skills that can be selected by the employees are centrally managed.

Via search masks,project managers and personnel managers can conveniently find employees with specific qualifications, language skills or certificates, check their availability and therefore deploy experts in the company in a targeted manner.

Project planning

Available for your team

Is the conference room free? Are company cars and laptops ready to be used? A peek in the Projektron BCS calendar is all you need to find out exactly when and how long a particular resource is available. To be on the the safe side, you can reserve the required resources in Projektron BCS resource management in advance.

Teamwork