Data protection and privacy policy

for use of the www.projektron.de website


We take the protection of your personal data very seriously and treat your personal information confidentially and in compliance with the legal data protection regulations of the EU General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG), as well as this data protection policy.

The following information provides an overview of how we process your personal data and your rights.

Who is responsible for processing the data and who can I contact?

The responsible body is:

Projektron GmbH
Charlottenstraße 68
10117 Berlin
Germany

Tel.: +49 30 3 47 47 64-0
Fax: +49 30 3 47 47 64-999

Email: datenschutz(at)projektron.de

You can contact our external data protection officer at:

Projektron GmbH
Udo Wenzel
Charlottenstraße 68
10117 Berlin
Germany

To whom does this data protection policy apply?

This data protection policy applies to all visitors of this website.

Which data do we use?

You can generally use our web pages without disclosing your identity, unless you send us an email or a message via the contact form, or give your consent to receive information (newsletters), register for our events, or apply for a job vacancy. In these cases, we only process the data which is necessary to answer your inquiry or to provide our information. Which data is collected can be seen in the respective entry form. The respective fields are marked as mandatory. If we request you to provide additional information, the provision occurs on a voluntary basis. We use this information to provide more tailored offers or adjust them to the needs of our customers.

What are the specific purposes for using your data and upon which legal basis do we use it?

We process your personal data in compliance with the provisions of the EU General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG). Please also note our information on your right of objection in accordance with Article 21 GDPR.

a) For the fulfillment of contractual obligations (Art. 6 Para. 1b GDPR)

Personal data is processed for the performance of a contract, as well as to conduct pre-contractual measures at your request, e.g. for the registration for and organization of events.

b) As part of the balancing of interests (Art. 6 Para. 1f GDPR)

Whenever necessary, we process your data beyond the fulfillment of our contractual obligations for the purposes of legitimate interests pursued by us or by a third party.

  • To assert or defend legal claims in case of a legal dispute
  • To guarantee IT security
  • For direct marketing
  • To answer your inquiry

c) Based on your consent (Art. 6 Para. 1a GDPR)

Insofar as you have given your consent to the processing of personal data for specific purposes, this processing is lawful based on your consent. You have the right to revoke your consent at any time. Please note that the revocation is only effective for future processing. Processing which has taken place prior to the revocation is not affected.

  • Sending of informational material
  • Processing of your job application
  • Provision of newsletters: You have the option of canceling your subscription immediately with every newsletter.

d) Based on legal requirements (Art. 6 Para.1c GDPR) or in the public interest (Art. 6 Para.1e GDPR)

The company is also subject to various legal obligations (e.g. the Commercial Code, tax laws).

Data protection guideline for job applications

The primary legal basis for processing your personal data in this application process is § 26 BDSG in the version valid from May 25, 2018. According to this, the processing of data necessary for the decision on the commencement of an employment relationship shall be permissible. Should the data be required for prosecution upon completion of the application process, data processing can be done on the basis of the conditions of Art. 6 GDPR, particularly for safeguarding of legitimate interests in accordance with Art. 6 Para. 1 lit. f) GDPR. In this case, our interest lies in the assertion of or defense against claims.

By clicking on “Send application”, you give your consent for us to store and process your data for the purpose of the application, filling of vacancies and employment. You may revoke your consent at any time and withdraw your application.

The personal data provided by you in the application form is processed by us for the exclusive purpose of completing the application process and filling vacant positions. Filling of vacancies is conducted by the responsible employee in our HR department in cooperation with the heads of the specialist departments.

Your data is deleted six months after completion of the application process unless you agree to a longer storage period, in order to take you into consideration for future job vacancies. In case of your employment, your data is transferred from our application management system to our personnel management system.

Who receives access to my data?

Access to your data is provided to those within Projektron who need it in order to fulfill our contractual and legal obligations or as part of the balancing of interests. Service providers and agents utilized by us may receive access to the data for these purposes if they observe our confidentiality and our provisions regarding data protection laws. Transfer of data to third parties only occurs within the framework of the provisions by the GDPR and BDSG.

Is the data transferred to a third country?

Data is not transferred to countries outside the EU or EEA (so-called third countries).

How long is my data stored?

We process and store your personal data as long as it is needed to fulfill our contractual and legal obligations or as part of the balancing of interests. If the data is no longer required for these purposes, it is deleted regularly, unless its – restricted – further processing is required to fulfill storage periods in accordance with commercial law or tax law, such as the German Commercial Code and the German Fiscal Code. The storage and documentation periods specified there range from six to ten years.

Which data protection rights do I have?

In accordance with Article 15 GDPR, you have a right to be provided with information on your stored data, according to Article 16 GDPR you have a right to rectification, according to Article 17 GDPR you have a right to erasure, according to Article 18 GDPR you have a right to the restriction of processing of your data, according to Article 21 GDPR you have a right to object and the right to data portability according to Article 20 GDPR. Furthermore, you have the right to lodge a complaint with a data protection supervisory authority (Article 77 GDPR in conjunction with § 19 BDSG).

Consent given for the processing of personal data may be revoked at any time. Please note that the revocation is only effective for future processing. Processing which has taken place prior to the revocation is not affected. Please also note our information on your right of objection in accordance with Article 21 GDPR.

Is there an obligation to provide data?

As part of a contact inquiry or the ordering of information, you are obligated to provide the personal data which is required to process these requests (marked mandatory fields). Without this data, we are unable to answer your inquiry or provide you with the requested information.

Is there an automated decision-making process which includes profiling?

We generally do not use any fully automated decision-making processes including profiling in accordance with Article 22 GDPR.

Information on your right to object in accordance with Article 21 GDPR

a) Individual right to object

You have the right to object to the processing of your personal data for reasons arising from your particular special situation, provided that the processing of the data is done for reasons of public interest or based on the balancing of interests. This includes profiling. In case of an objection, we will no longer process your personal data, unless we can prove compelling legitimate grounds for processing this data, which outweigh your interests, rights and freedoms. Or your personal data serves for the assertion, exercise or defense of legal claims.

b) Objection to the processing of your data for direct advertising

In individual cases, we may use your personal data for our direct advertising. You have the right to object to this at any time, including against profiling if it is related to direct advertising. In case of an objection, we no longer process your personal data for these purposes. The objection need not follow any particular form and should be addressed to our data protection officer, whose contact address is specified above.

Which data is processed when using the website?

a) Use-related information

We obtain usage data when our web pages are opened. This includes information on screen resolution, browser version, internet access, operating system, language, plug-ins used, origin by country/region and on search engines. This data is exclusively processed for statistical purposes and for optimizing our web pages. Data is not transferred to third parties and no user-related evaluation takes place. Furthermore, we save the communication data to our web pages (IP addresses) for a short period of several days to ensure IT security.

b) Use of cookies

Session cookies are used when calling up individual pages to facilitate navigation. These cookies expire after your session has ended and do not contain any personal data, i.e. the contents of the cookies are not evaluated in relation to the user. You can adjust your browser settings to only allow cookies in individual cases or not at all.

Cookies required for the electronic communication process or for providing certain functions are stored on the basis of Art. 6 Para. 1 lit. f GDPR. In this case, cookies are stored for optimizing the provision of our services and ensuring they are free from technical errors. Deactivating cookies may limit the functionality of this website.

How secure is my data?

In order to protect the personal data of our customers and interested parties, we use a secure online-transferring method known as “Secure Socket Layer” (SSL) technology. All information transferred with this secure method is encrypted prior to being sent. Your personal data is exclusively processed in computing centers and on computers which are protected by security technologies that comply with the industry standard (e.g. Firewalls, password protection, access control, etc.).

Which plug-ins and tools are used on the website?

a) Social plug-ins

Our web pages may contain social plug-ins, which are plug-ins offered by the social networks facebook.com, twitter.com, xing.com, linkedin.com, pinterest.com, addthis.com, reddit.com and plus.google.com.

In order to increase the protection of your data when viewing a web page on our website, the plug-ins are integrated into the site using “2-Click” and “Shariff” solutions. This integration ensures that no connection is made to the servers of Facebook, Twitter, Xing, LinkedIn, Pinterest, addthis, reddit and Google+ immediately upon opening a web page containing such plug-ins. A direct connection to the servers of Facebook, Twitter, Xing, LinkedIn, Pinterest, addthis, reddit and Google+ is only established once you have activated the plug-ins and thus given your consent to the transfer of data. The content of the respective plug-in is directly transmitted to your browser and integrated into the page. The plug-in then transmits data (including your IP address) to the operators of the specified social networks. We have no influence on the amount of data collected by the social networks through these plug-ins. To our knowledge, Facebook, Twitter, Xing, LinkedIn, Pinterest, addthis, reddit and Google+ receive information on which pages on our website you are currently browsing and have previously visited. Upon activation of the plug-in, Facebook, Twitter, Xing, LinkedIn, Pinterest, addthis, reddit and Google+ then receive the information that your browser has visited the respective page on our website even if you have no profile on the respective social networks or are not currently logged in. This information (including your IP address) is directly transferred by your browser to a server operated by Facebook, Twitter, LinkedIn, Pinterest, addthis, reddit and Google+ in the USA and then stored there. At Xing, the data is stored in Germany. It is possible for the information to be published in the respective social network and displayed to your contacts there.

Purpose and scope of data collection and further processing and use of the data by the specified social networks, along with your rights in this respect and the settings possible to protect your privacy, can be found in the data protection notices at www.facebook.com/policy.php, twitter.com/privacy, www.google.com/intl/de/+/policy/+1button.html, www.xing.com/privacy, www.linkedin.com/legal/privacy-policy, about.pinterest.com/de/privacy-policy, www.addthis.com/privacy/privacy-policy, www.reddit.com/help/privacypolicy

If you are a member of one of these social networks and wish to limit the collection of data via our web pages and the linking of your user data to the data stored on you by the respective social network, you should log off from said network before visiting our site.

b) Google Analytics

On our web pages, we use Google Analytics, a web analysis service of Google Inc. (“Google”). Google uses cookies. The information created by the cookie on the use of this online service by its users is generally transferred to a Google server in the USA and stored there. Google shall use this information on our account to evaluate the use of our online service by the users, to generate reports on the activities within this online service and provide us with further services related to this online service and internet usage. As part of this, pseudonymous usage profiles of users may be created from the processed data. We only use Google Analytics with an activated IP anonymization. This means that Google shortens the IP address of users in all Member States of the European Union or in other states party to the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transferred to a Google server in the USA and then shortened there. The IP address transmitted by the user’s browser is not linked to other data by Google.

The users can prevent the storage of cookies by adjusting the corresponding setting in their browser software. In addition, the data collected by the cookie and related to the usage of the online service which is transferred to Google along with the processing of this data by Google can be prevented by downloading and installing the browser plug-in available via the following link: tools.google.com/dlpage/gaoptout.

If you are visiting our site on a mobile device (smartphone or tablet), you need to click on this link to prevent Google Analytics from tracking you on this website in the future. This is also a possible alternative to the browser add-on mentioned above. By clicking on the link, an opt-out cookie is set in your browser which is only valid for this browser and this domain. If you delete the cookies in this browser, the opt-out cookie is also deleted, which means you will have to click on the link again.

c) Google AdWords conversion tracking

This website uses the online advertising system “Google AdWords” and, as part of Google AdWords, the conversion tracking process of Google LLC, Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). We use this service by Google AdWords in order to advertise our attractive offers on external websites using advertising material (known as Google AdWords). In relation to the data of the advertisement campaigns, we can determine the success of individual advertisement measures. We do so in the interest of displaying advertisements which are of interest to you, making our website more attractive to you and calculating advertisement costs fairly.

The cookie for conversion tracking is saved when a user clicks on an AdWords advertisement from Google. Cookies are small text files which are stored on your computer system. These cookies generally lose their validity after a period of 30 days and do not serve the purpose of personal identification. If the user visits certain pages on this website and the cookie has not expired, both Google and we can determine that the user has clicked on the advertisement and was forwarded to this page. Every Google AdWords customer receives a different cookie. Cookies can therefore not be tracked via the websites of AdWords customers. Information collected by the conversion cookie serves to create conversion statistics for AdWords customers who have chosen conversion tracking. These customers receive information on the total number of users who have clicked on their advertisement and were forwarded to a web page with a conversion tracking tag. They do not, however, receive information which would allow them to identify users personally. If you do not which to participate in the tracking, you may block its use by deactivating the cookie of the Google conversion tracking service in the user settings of your internet browser. You are then excluded from the conversion tracking statistics. We use Google AdWords on the grounds of our legitimate interest in targeted advertising in accordance with Art. 6 Para. 1 lit. f GDPR. Google LLC, located in the USA, is certified for the US-European data protection agreement “Privacy Shield” which ensures compliance with the level of data protection required in the EU. Further information on the data protection policies of Google can be found at the following internet address: www.google.de/policies/privacy/

You can permanently deactivate cookies for ad preferences by preventing them with the corresponding settings in your browser software or by downloading and installing the browser plug-in available under the following link: www.google.com/settings/ads/plugin

Please note that certain functions on this website may not be able to be used, or may be limited in their use if you deactivate the use of cookies.

d) YouTube

Our website uses plug-ins of the YouTube website operated by Google. The operator of this site is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. A connection to the YouTube servers is established when you visit one of our web pages which includes a YouTube plug-in. The YouTube server then receives information on the pages you have visited on our website. If you are logged in to your YouTube account, you allow YouTube to link your browsing behavior to your personal profile. This may be prevented by logging out of your YouTube account. Further information on the handling of user data can be found in YouTube’s privacy policy at: www.google.de/intl/de/policies/privacy.

Links to the websites of other providers

For the purpose of providing further information, our website may contain links to websites by other providers. We have no influence as to their compliance with the data protection and security regulations. Our data protection policy therefore does not cover these websites.

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