Time Recording: Mastering Projects Efficiently, Transparently and Ergonomically
The comprehensive time recording system in BCS
Attendance recording, working time recording, project-related time recording - for all these application areas in project management, BCS – the Business Coordination Software from Projektron – offers a transparent, ergonomic and efficient digital time recording system.
Accurate, simple and ergonomic time recording for your project management
BCS, Projektron’s Business Coordination Software, combines comprehensive project management with powerful time tracking. Imagine if you and your employees could …
➤ track working hours flexibly through a web-based solution—whether in the office, working from home, or on the go, online or offline.
➤ record time exactly where it occurs: by order, task, customer, or project.
➤ enter working hours independently and without extensive training, thanks to an intuitive interface.
➤ record, review, and jointly edit working hours, breaks, and attendance in a centralized daily view.
➤ reliably comply with applicable working time regulations.
➤ use complete project time records directly as the basis for invoicing.
➤ automatically incorporate working time models, absences, and employee availability into resource and project planning.
Flexible project time tracking: individually, by the day, weekly, or using the stopwatch
Whether attendance recording or project-related time recording, whether weekly or minute-based working time recording: the time recording system from BCS adapts seamlessly and flexibly to your individual work processes and workflows.
Various booking masks are available for your attendance, working or project time recording. To enable your employees to record their working time independently without any training effort, BCS consistently focuses on clarity and intuitive usability.
Four time recording options are available in BCS:
Single entry: The single-entry form provides ample space for detailed documentation. If you handle only a few tasks, but each requires extensive documentation, this time-tracking method is the ideal choice.
Weekly entry: If project- or task-based time tracking is less important to you and your primary goal is to document attendance or longer working periods, the weekly entry form provides the appropriate time-tracking option.
Daily entry: If your day includes numerous tasks, appointments, and breaks, you can record them in a centralized, easy-to-navigate view. Display entries either chronologically or by booking target, and group related entries into expandable and collapsible sections. Suggested entries and remaining gaps in your schedule are clearly highlighted. Frequently used entries can be copied or created more quickly using presets. Multiple entries can be selected and moved, copied, or deleted at the same time. You can also record time directly for tickets, workflows, and Scrum activities.
Stopwatch: The BCS stopwatch records attendance and time spent on projects and other tasks in real time, accurate to the minute. You can immediately see how long you have been working on a task and how much time can be billed. The stopwatch is available in every BCS view, allowing you to start the time tracker with a single click and assign the recorded time to the appropriate task.
Learn more about the various time recording options with BCS and the integrated time recording functions. Contact us and get to know BCS individually.
Time recording for project controlling: Make data-based, well-founded decisions
Project time recording is the basis of project controlling. With BCS, you as the project manager can keep track of your project efforts at all times.
Employees provide estimates of the remaining effort required to complete their tasks.
Project managers receive an overview of the current processing status and work progress.
Project managers immediately recognize deviations from the plan on the basis of current data and are able to take well-founded and efficient measures in good time.
Pre- and post-calculations of the estimated time and costs are possible at any time.
Thanks to the combination of the functions of a time tracking software with those of a project management software, you can use BCS to accurately account for incurred project work and seamlessly initiate invoicing.
If you would like to learn more about the possibilities of time recording and efficient project management with BCS, please contact us.
Record and manage working times with the working time account
The time recording functions of BCS extend far beyond project time recording. Whether full-time, part-time or hourly, whether parental leave or sabbatical: As a personnel manager, you can easily and conveniently store and manage individually definable working time models in BCS. The working time models serve as the basis for your employees' working time accounts and are directly taken into account in resource management. You can also conveniently manage absences such as flextime, your employees' medical appointments, vacation, illness or other short-term absences with the time recording tool.
BCS compares the working times posted to the working time account with the target times and automatically determines the overtime worked. If they have not already been compensated with the salary, you can specify whether overtime worked should be paid out or accumulated in a time off budget.
Of course, BCS supports the collective agreement for the public sector (TVL-compliant time and activity recording).
You can find out in detail how to use the integrated functions of time recording software efficiently for your personnel management, your personnel requirement planning or your resource management in an individual online presentation.
Time in focus: From working time recording to working time evaluation
If you use BCS, you no longer need additional time recording software; the effort for data import and export as well as interface maintenance is eliminated. According to the Working Hours Act (ArbZG), correct recording of working hours is mandatory and should take place in every company. With the working time recording functions in BCS, you comply with these legal requirements of the time recording obligation without any major administrative effort. The comprehensive project management software BCS supports you and your employees in your:
Attendance recording
Project time recording
Full-time recording
Vacation and absence management
Thanks to the integrated working time evaluation, you always have an overview of how many hours you have already worked or how many vacation days you still have available. You can easily create timesheets. HR managers and supervisors remain informed in real time about the attendance, rest periods, breaks, sick days, appointments and vacation times of individual employees and entire departments.
Thanks to the digital time recording system, there is no need for traditional clocking in or clocking out or operating a physical time recording terminal. Regardless of whether you want to record your working hours in the office or in the home office, whether in the office or in the field: BCS offers a comprehensive time recording solution for your company with the functionally powerful time recording tool in the software in combination with the BCS-App.
Contact us to find out how BCS can also digitalize and automate your working time recording.
Alexander Stoß
IT Controller and IT Administrator | DFB GmbH & Co. KG, Frankfurt am Main
How to post tasks, how to post team plans, how to create time and effort plans, how to maintain the views and how to create exports. This is very tangible, intuitively understandable and easy to implement for the new employees. The effort required for time recording in particular is minimal for our external programmers.
Manfred Nowotny
Board of Directors | ONTEC AG
BCS is also the source for all attendances, absences, vacations and special leaves of all employees. As a special additional function, Projektron implemented for us that compliance with statutory break times is automatically checked and suggested when recording working hours, which saves each of our employees a little time every day.
Thomas Hackenbuchner
Head of Finance & Administration | MicroNova AG
MicroNova successfully handles the complete attendance recording - attendance and absences, illness, vacation - with BCS. The working time account function is also used, for example, when employees' working time bookings need to be managed. BCS fulfills these requirements despite different legal regulations, such as those imposed by the Czech subsidiary. Here, the largely free configuration options have proven to be very helpful.
Christian Schwab
Executive partner with ETECTURE GmbH | Information Technology (IT)
Many employees see time recording as an unpleasant task that they don't want to spend a lot of time on. BCS has found a good solution for this: All necessary information can be entered on just one, very quickly accessible page. The actual activity is selected from a tree structure and remarks can be entered directly next to it. This is how bookings are quickly made - and for those who want to save even more time, there's a stopwatch function which automatically records how long an activity took. Now the only thing that has to be manually selected is the activity itself.
Monique Heim
Management assistant and project assistant, molpe Softwareentwicklungs GmbH
With the help of the monthly working time evaluation, we can quickly see whether all employees have entered their working hours or whether something may have been forgotten. This is important for correct invoicing of our customers.
Jörg Klenke
Management Board | PMO, BURGER ENGINEERING GmbH & Co. KG
Thanks to the time tracking, BCS is an excellent budgeting tool for our PMO for both external and internal tasks. It also provides an overview of how much effort is going into which tasks at any given time. During the course of the project, employees regularly compare the actual and remaining effort with the planned effort. This way, the need for action is uncovered early on and those responsible can seek a discussion with the customer to identify the causes of any additional effort and take appropriate countermeasures.
Time tracking with BCS – your benefits at a glance
Record time by order, task, customer, or project
Document working hours digitally, online, and in compliance with applicable regulations
Track time easily and flexibly while on the go with the BCS app
View suggested entries and remaining gaps in your schedule at a glance
Conveniently create, copy, move, and edit individual or multiple time entries
Choose between single, daily, and weekly entry modes or use the stopwatch
Track time online or offline in the office, from home, or in the field
Combine time tracking, project management, HR management, customer relationship management, and invoicing in a single software solution
