Project Execution
Green wave for your project execution
Make project execution efficient and react proactively to changes: For this purpose, our Projektron BCS project management software offers you a wide range of tools for project documentation, project communication and project control, for change management and structured project work.
Workforce planning: In no time at all
The Projektron BCS workforce plan lets personnel managers and project managers define which projects and tasks should be given high priority in the current week. So you can be sure your project is headed in the right direction. At the same time, your employees are provided with clear specifications in terms of their daily project work.
Project calendar: Be in the picture
Effective project communication is indispensable to carrying out a project successfully. From the kick-off meeting to regular status meetings to the presentation of project results – in the Projektron BCS project calendar, you can quickly and conveniently create any appointments and summon your team to a meeting with just a few clicks. For a better overview, you can also view important partial project objectives, the milestones, directly in your personal calendar.
Kanban board for tasks and tickets: Clear overview and great usability
If Kanban is selected as the procedure model for projects, the Kanban board in Projektron BCS is available to you as the project manager. Use drag & drop to move tickets or tasks to different statuses and priorities; you can also select one or more team members and add them to the ticket as processors. You can use the settings to define which status you wish to view and to what extent the related information is to be displayed.
You can also define how many tasks can be worked on at the same time; if the maximum number of tasks is exceeded, the respective column turns red. The number of tasks that can be processed is easily defined in the settings.
Questions on tickets can be created via the Edit function of a Kanban card. Additionally, all processors of a card can easily be removed again by deleting them via the recycle bin icon. And: The contents of the Kanban board can be adjusted easily via a period filter.
Project Communication with BCS: All Information Centrally on the Project
One of the most important success factors for achieving project goals is comprehensive, transparent and smooth project communication. In addition to communication within the project team, it also includes the exchange of information between the project team and project manager, project manager and client, project manager and company management, as well as with stakeholders and external project participants.
Projektron BCS provides holistic support for your project communication by centrally storing all project-relevant information, linking it to the respective tickets, tasks, work packages, plans and other project structure elements of the project, and keeping it available for those involved to find and retrieve.
Progress log: Whether important agreements with customers or the contents of a project meeting: In the progress log, project managers and project teams centrally collect all information in chronological order that is important for your project communication and the success of your project.
Meeting and agenda planning: With the agenda in BCS, you can record the results of successful team meetings directly during the meeting at the agenda point, generate a meeting protocol at the end of the meeting with one click, and send it to participants and external persons so that everyone involved is aware of the meeting results.
Contact history: Thanks to appropriate interfaces, BCS stores and logs incoming as well as outgoing calls and e-mails. If you receive a call, you can store a conversation memo directly at the relevant contact during the call and link the process to the project.
Project calendar: In the calendar, you can quickly and flexibly schedule meetings that all invited participants can view in their personal calendar view, along with project events such as milestones.
Ticket system for task distribution: BCS provides you with project tickets in which you can record spontaneous activities, requests, changes or open items and assign the appropriate plan values. The entire communication of ticket agents and representatives as well as the recording of working hours on tickets goes into the superordinate project.
Notification function: If deadlines are postponed or there are changes to tasks, affected project participants are informed via a notification in BCS and optionally via e-mail.
Reminders: With Projektron BCS reminders, you can quickly create virtual reminders for upcoming activities or tasks for yourself. Delegating tasks to others is also possible via resubmissions: With a click of the mouse, you can send an e-mail notification to your colleague informing them of the new resubmission.
Project manager status notes: Project managers can store status notes on the current project status and project progress. These messages are displayed to project stakeholders in the project overview. Important project decisions can also be communicated quickly and centrally to all participants and management.
Document storagewith versioning: Upload project-relevant documents directly to tasks or deadlines. Documents are stored in a uniform filing structure so that they can be found again. Authorized employees always have access to relevant information and the latest document versions, in which changes are traceable, from anywhere. There are no more duplicates or outdated versions of documents. Search and filter functions facilitate knowledge transfer and research.
External project communication: For planning your external project communication, the full functionalities of tasks, tickets, workflows with checklists and deadlines are available in BCS. This allows you to plan project communication as an integral part of the entire project right from the start. Using flexible guest licenses, you can include external stakeholders and offer them direct insight into the progress of the project or even give them a say in certain views and aspects.
International project communication: BCS translates automatically for teams working internationally. Since the project interface is available in 10 different languages by default, each stakeholder receives the centrally stored information in their own language.
Dr. Robert Kormann
Head of Central Project Coordination, AIM Infrarot-Module GmbH
"Projektron BCS provides, on the one hand, the possibility of standard-compliant processing of development projects according to the critical path method and, on the other hand, a "toolbox" for project communication that meets the needs of a wide range of departments."
Change request: Clearly comprehensible
Should your project planning change, it is possible that change requests need to be approved by the steering committee before you can act as project manager, depending on the scale of your project. Flexible functions in Projektron BCS give you various options on how to display a change request in your project. A convenient way to do this is through tickets, for example. The benefits: Tickets can be clearly identified, the status history can be monitored at a glance and specific processes can be configured accordingly.
Project-related time recording: Automatically assigned
In Projektron BCS time recording, your team members book their time directly to the tasks to which they have been assigned in the project. Moreover, the team can make estimations regarding the remaining time required and set the task status to "complete". Projektron BCS automaticallytransfers all values to the project so that current information about how the project is developing is always available to you. If you need more detailed information, booking comments can be shown within the framework of project controlling.
Project documentation: Clear and centralized
Whether you want to record agreements made with the customer or the content of a project meeting: The process protocol allows you and other project employees to collect all information necessary for the project to be completed successfully in one central location – and in chronological order.
Moreover, Projektron BCS features project tickets, which you can use to spontaneously record activities, requests, changes or open items and to which you can assign suitable plan values.
A central document management system that allows you to manage your project documents is integrated in Projektron BCS. As a result, your project team is able to access all relevant documents directly for a project, project ticket or associated project task.
Furthermore, Projektron BCS fulfills all your needs for quality assurance. You can support your project team by providing them with checklists and automated workflows to implement your project successfully and professionally.
