BCS for Chemicals, Pharmaceuticals, and Raw Materials

To ensure that, in tightly scheduled product development cycles and amid the dynamic evolution of your industrial enterprise, all resources, production equipment, and information are available at the right place at the right time, your internal organization and the complex network of relationships among various suppliers and customers must work together seamlessly. BCS ensures that all information is centralized, up to date, and available to all stakeholders by enabling you to model a digital representation of your internal organization and external relationships and make every piece of information available in the appropriate place.

You plan your projects in BCS according to your individual project management guidelines. In addition to traditional project management standards such as the waterfall model, GPM/IPMA, PMI, V-Model, and PRINCE2, BCS also supports agile and hybrid methodologies. Once created, projects can be saved as templates and used as a standard for future planning.

You map your processes in BCS using integrated workflows and checklists or the BPMN module for business process modeling. You can flexibly define and automate processes for all your project and business activities. These include, for example, complex review processes, production processes, invoice workflows, procurement and purchasing processes, and approval processes. BCS informs each person responsible for a process step what they need to do and by when.

You fully reflect your internal organization in BCS, including both your company’s organizational structure with all locations and your project organization—regardless of the size of your company. Employee information, including role, skills, areas of responsibility, department affiliation, work schedule model, payroll information, and vacation management, is stored in digital personnel files and made available for resource planning.

You record your assets, production equipment, and other inventory items in BCS, link them to the associated contracts and documents, and plan them as physical resources in projects.

You upload your documents directly to tasks or appointments. Each document is stored in a standardized filing structure. This makes team collaboration easier because all members have access to the latest document version and changes are traceable. Duplicate and outdated versions of documents are eliminated. Search and filter functions make knowledge transfer and research easier.

You organize and manage your contracts in BCS in the style of holistic Contract Lifecycle Management (CLM). Link your contracts to people, organizations, processes, workflows, project groups, projects, inventory items, quotes, invoices, other contracts, or easily integrate them into work and approval processes. With the integrated contract generator, you can create new contracts according to your individual requirements.

You centralize your communication with BCS. By using the mail import and CTI interfaces, you capture and import every process. With project tickets, you can assign specific tasks and collaborate worldwide across locations thanks to multilingual support. All communication between ticket handlers and requesters, as well as time tracking on tickets, flows into the overarching project. Use tasks, tickets, workflows, checklists, and appointments in BCS to support your project communication. Thanks to detailed permission management, you can define guest licenses for external stakeholders to inform them about project progress or involve them in the project.

You centrally manage your customers, suppliers, service providers, and business contacts with the CRM function in BCS. Once created, the communication history for each person and organization is stored here. Contracts, quotes, invoices, documents, data on shared projects, and appointments are linked and made centrally accessible.

You can easily implement your individual requirements regarding functional scope, mapping your business logic and corporate language, and even corporate design in BCS through highly flexible customization options.

Efficient communication processes and the immediate availability of all relevant information and materials are key to keeping development and production costs in the chemical, pharmaceutical, and raw materials industries as low as possible and reliably meeting deadlines in your product development cycles. BCS connects all this information on a central platform.

BCS provides holistic support for your project work: From the sales process to quotation creation, order management, project planning and control including deployment and resource planning, and invoicing, BCS covers all areas necessary for successful and efficient project implementation.

With precise scheduling and meaningful resource previews, all typical project types in the chemical, pharmaceutical and raw materials industries can be handled efficiently and cost-effectively:

 Investment projects

 Research projects

 Development projects

 Organizational projects

During the course of the project, the precise project controlling and timely project reporting enable you to provide information to all stakeholders at all times. The detailed analysis options provide you with an ideal basis for continuously optimizing your individual workflows and internal processes.

With informative overviews of timelines and deployment plans, you can efficiently handle research and development projects as well as investment projects in industry in BCS. BCS supports project managers right from the initiation and planning of the project through to controlling and completion.

With the lean project portfolio management (PPM) of BCS, you generate project proposals from project ideas and compare them. With the PPM tool in BCS, you also compile portfolios for different focal points and decide which projects you actually want to implement.

In multi-project controlling with the multi-project board, you keep a constant eye on all projects with their current status and resource utilization. With BCS, managers have an overview of all the projects relevant to them, their most important key figures and any missed deadlines. Thus, the cross-project evaluations not only show planned and actual values, but also the remaining effort estimated by the individual project teams. All efforts are documented by the project team on an ongoing basis and directly on the project and are available for invoicing at any time.

BCS offers your industrial company in the chemical, raw materials or pharmaceutical industries the possibility to model your individual production, sales and business processes with the BPMN process designer. BPMN as an internationally recognized notation standard is a central component of Business Process Management which allows you to visualize and optimize your business processes and workflows. With the BPMN notation standard you get more transparency about the processes within your company.

BPMN processes allow you a standardized and role-based assignment of tasks in teamwork across departmental boundaries, hierarchical levels and locations.

Typical application scenarios and use cases for BPMN processes are:

 complex review processes

 invoicing workflows

 procurement processes/purchasing processes

 release processes with approval workflow (vacation request, business trip request, time off compensation, etc.)

BCS offers you an ergonomic BPMN designer with which you can easily design, model, execute, monitor, document, evaluate and optimize your processes. You can automate frequently repeated business processes and workflows. Thanks to BPMN processes, each of your employees always keeps track of when they have to complete which task and how they thus contribute to the overall goal.

In the "Products" workspace of BCS, you can organize your products and each individual version of a product form a hierarchical structure of product structure elements. This hierarchy can be as deep as you like and is visualized by a graphical network diagram. The hierarchy includes related products by predecessor-successor relations and represents them by hierarchies. In addition, custom relations can be represented. If you click on a product, you can open a detailed view in which the predecessor-successor relationships are even more clearly visible.

BCS is optimized for international use: Whether German, English, Spanish, French, Italian, Dutch, Polish, Chinese, Czech or Hungarian - the language versions of BCS ensure greater convenience in international projects. If the language versions are activated, each user can choose their preferred system language.

You can create customer invoices in any national currency thanks to the multi-currency capability. If you operate several company locations in an international environment, you can easily map your intercompany invoices in BCS.

BCS supports you in complying with norms and standards and in reviewing your quality management measures with a wide range of reporting and analysis options. By using the BCS ticket system, you can easily obtain important information for your quality management, such as identifying frequent product defects.

Thought of everything? With standardized checklists, you can document known sources of error and support your employees in achieving quality efficiently. Projects, tasks, workflow steps, and milestones: In BCS, you benefit from this proven review method in numerous areas.

Quality management, which plays a particularly important role in companies certified according to ISO 9001, can be efficiently supported with BCS templates, checklists, and workflows. In addition, the software can be flexibly adapted to the processes and workflows of the respective company.

Whether in tasks, workflows, or projects—you can quickly and easily save your valuable experience for future work in the appropriate comment fields. The project history can be efficiently documented in BCS. This allows you to contribute to well-founded process analyses during project work and promote continuous quality improvement.