05/21/2026 - Network
Greater Transparency in the Project Portfolio with BCS – Customer Case Study: KGAL GmbH & Co. KG
With BCS, KGAL GmbH & Co. KG has centralized and professionalized its project and portfolio management. Instead of manual status reports, up-to-date project data now provides greater transparency regarding budgets, resources, risks, and dependencies. In this customer story, KGAL describes how the phased implementation of BCS supports the PMO, management, and business units in managing projects in a more structured way and making more informed decisions.
With the implementation of BCS, KGAL GmbH & Co. KG has fundamentally advanced its project and portfolio management. Instead of manually compiling information from individual status reports, KGAL now manages projects, budgets, risks, resources, and dependencies centrally and transparently in a single system.
In the customer case study, Sabine Köcher, Senior Project Lead at KGAL, describes how the company implemented BCS step by step—including the pilot phase, process development, and integration of key interfaces. What was particularly important was not just the implementation of software, but the establishment of uniform project management standards and clear governance structures.
Today, KGAL uses BCS for idea management, project proposals, portfolio management, resource management, tickets, Kanban, and project controlling, among other things. This has reduced the manual reporting effort by around 90 percent. At the same time, the PMO and management benefit from significantly greater transparency regarding project status, budgets, risks, and resource bottlenecks.
The report provides a practical look at the challenges that can arise when introducing a central PM tool, ranging from data quality and change management to acceptance in day-to-day project work. At the same time, it highlights the added value that professional project and portfolio management creates for cross-functional organizations.
Particularly noteworthy: the first executive meeting conducted entirely on the basis of BCS, without any additional status slides.
This case study is aimed at companies that want to manage their project portfolio more transparently, reduce reporting effort, and professionalize project management processes.
KGAL explains in this customer success story how Projektron BCS helped create greater transparency across its project portfolio.
