How Proalpha Manages Global Multi-Project Management More Efficiently with BCS

When 500 Projects a Year Need More Than Excel and Isolated Solutions

As Proalpha continued to grow, with internationally distributed teams and an increasingly complex project landscape, the company’s previous custom-built project management tool, “goLive!”, reached its limits. Many analyses were still carried out in Excel, processes were heterogeneous, and multi-project management could only be controlled transparently to a limited extent.

The case study describes how Proalpha used this situation as an opportunity to rethink key processes: project management, time tracking, billing, controlling, resource planning, and travel expense management were no longer to run separately, but instead be brought together on one shared platform.

Manuel Fillmon Berhe Shows How BCS Supports Proalpha’s Day-to-Day Work

The case study was written by Manuel Fillmon Berhe, Business Application Manager at Proalpha Group GmbH. From a user perspective, he explains why Proalpha introduced BCS, which requirements were decisive during the selection process, and how the software is used today in international project business.

Proalpha: A Digitalization Partner for Mid-Sized Companies

Proalpha Group has been supporting mid-sized companies in their digital transformation for more than three decades. With 66 locations and more than 2,500 employees, Proalpha supports customers from manufacturing, wholesale, and other industries with ERP and business applications.

BCS now plays a central role in Proalpha’s own project business: the software supports project planning, project control, activity recording, expense management, billing, controlling, and collaboration across international teams.

Why BCS Became Proalpha’s Central Platform

The report makes it clear that Proalpha was not simply looking for a new project management tool. The goal was an integrated platform that connects multiple business-critical processes and can be used across locations.

Today, BCS supports Proalpha in areas including:

Project planning and project control

Task management and collaboration

Resource planning and capacity control

Time tracking, expense management, and billing

Project controlling and reporting

Integration and automation of key processes

The web-based architecture of BCS was particularly important, as it enables location-independent access and makes international collaboration easier.

What Other Companies Can Learn from the Case Study

The case study is especially relevant for companies that manage many projects in parallel, coordinate international teams, or want to standardize historically grown system landscapes.

It is particularly interesting for project managers, PMO managers, controllers, IT managers, professional services teams, resource managers, and executives who want greater transparency across project portfolios, capacities, budgets, and billing processes.

More Transparency, Better Control, Integrated Processes

After more than six years of use, Proalpha draws a positive conclusion. BCS has become an established part of the company’s value chain and helps the group manage projects and resources more transparently.

The most important results include greater transparency across projects and resources, the integration of different business processes in one system, support for international collaboration, and the flexibility and expandability of the solution.

The case study provides practical insights into how Proalpha uses BCS to manage an international multi-project environment more efficiently and bring key processes together on one platform.

Read the full case study now and learn how Proalpha implements global multi-project management with BCS.

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