Successful expansion of BCS use
Success story from Leadec Automation & Engineering GmbH
After ten years of use at AVI GmbH, Projektron BCS was rolled out at Leadec Automation & Engineering GmbH. Integration into global IT structures was successful.
We love your factory
Leadec is the world's leading service specialist for the entire factory lifecycle and associated infrastructure. We have been supporting our customers in the manufacturing industry for over 60 years: from installation and automation to factory and building operation. In today's rapidly evolving industrial landscape, the role of a service specialist is more important than ever. With a strong focus on quality, efficiency, and reliability, our goal is to meet the complex requirements of modern industry.
Leadec Automation & Engineering GmbH is part of the internationally active Leadec Group and specializes in services related to factory automation. Our customers are industrial manufacturing companies that depend on reliable and efficient services. Our mission is to make a lasting contribution to our customers' competitiveness through innovative solutions and the highest quality of service. We rely on digital tools to support our processes and currently employ over 200 users who work with our systems on a daily basis.
Comprehensive tool for project management sought
The large number of parallel projects at different locations presented us with the challenge of ensuring transparency and efficiency in project planning. Resource planning and tracking project progress and remaining workloads in particular required a powerful tool. The need arose from the desire to centrally manage internal and external projects while maintaining an overview of costs, capacities, and time budgets at all times. Manual planning was no longer practical given the complexity and dynamics of our projects.
Our path to BCS
In 2021, we started a structured selection process for suitable project management software. BCS was identified as the preferred solution—not least because the Leadec Group already had ten years of experience with the system through the integration of AVI GmbH. The introduction was carried out in stages and was professionally supported by Projektron. First, core functions such as project planning, time recording, and resource management were implemented.
Special attention was paid to integration into our existing IT infrastructure, particularly with regard to security requirements such as single sign-on via SAML/ADFS. Since this function was not previously available in BCS, its development was commissioned from Projektron. After several months of development and testing, the function was successfully put into operation. The constructive and rapid cooperation of Projektron support during implementation is particularly noteworthy.
How we use BCS today
BCS is now the central tool for planning and managing all projects at Leadec Automation & Engineering. We use it to record actual costs and forecast remaining expenses, which is particularly important for monthly project evaluations. In addition to external projects, internal activities are also planned using BCS, providing a complete overview of resources for all employees. The preview of resource utilization serves as a basis for managers to make decisions about capacity planning.
Supporting processes such as vacation planning and time off in lieu are also integrated and contribute to a holistic picture. All employees record their working hours directly in the system, using the mobile app.
In our service projects, we use the ticket system to communicate with customers and to document the entire project process. BCS enables us to handle projects in a structured and transparent manner across all locations.
Conclusion and outlook
Our experience with BCS has been consistently positive. After a short training period, employees and project managers quickly become familiar with the system. Collaboration with Projektron support is always constructive and solution-oriented. As we continue to use the platform, we are discovering additional functions and continuously optimizing our processes. In the future, we plan to expand BCS to other organizational units within the Leadec Group so that the entire group can benefit from the advantages of the platform.
